Booking Rules & Conditions

Below are the campsite rules to be followed whilst using the site. These rules should be brought to the attention of your party, particularly the adult Leadership

Report to a staff member if available on arrival.

All vehicles to be parked in the car park located before the white entrance gate or in areas designated by site Staff. The camp Site accepts no responsibility for any damage, accidents or thefts involving users’ cars.

Respect the Camp Site speed limit of 5mph.

Look after your personal valuables and ensure that all your equipment is adequately insured. The Camp Site cannot be held responsible for any damage, by other campers or third parties.

Ensure that you have your own First Aid arrangements in place.  See Camp Site’s ‘Personal accident and first aid procedures’.

Altar fires and fire pits are available from site Staff.  Ground fires are prohibited, with the exception of existing purpose built fire pits. At the end of your camp the ashes should be fully extinguished and the altar fire emptied into the fire pit, opposite the woodpile. Any altar fires and fire pits fire must be returned to the site staff.

All waste should be taken home with the campers, no waste disposal available on site.

Do not climb on the wood pile.

Do not cut down any trees, there is plenty of dead wood on the ground.

Do not waste or excessively use water.

Keep the toilets and showers clean.

Do not put waste food, nappies, plastic bags or other ‘foreign bodies’ down the toilets.  This causes major problems to the drains and septic tank.

Do not climb over or under any fences or force a way through hedges. Field perimeter fences must be respected for user’s safety.

Do not enter, or climb on, any of the Site buildings without permission, or interfere with any tools, machinery or equipment.

No loud noise before 7.30am or after 10.30pm – please be considerate to our neighbours.

Have a member of the site staff check your site prior to departure if available.

Dogs are allowed on site, please pick and take home any dog waste.

Pricing

All charges are reviewed on 1st Jan each year.  Any advance booking will be adjusted to prices applicable at the date of use (not the date of booking).

By agreement payments can be made via bank transfer.

Provisional Bookings

A Provisional Booking may be re-allocated if not confirmed in writing with the deposit within 28 days of being made.

Payments

Only when a completed booking request/ booking form and full payment have been received will a formal confirmation be issued.

Cancellations

Cancellation of using the Bunkhouse results in a £50 cancellation fee, anything paid over this will be refunded.

No refund will be given on cancellation of camping fees.

Bunkhouse Recharges

In the event of any part of the bunkhouse being left unsatisfactory a charge may be raised towards cleaning / repair / replacement costs.  Our aim is to provide a building that you would be happy to enter at the beginning of your hire.

Youth Organisation Child Protection Code of Practice

All youth organisation users must agree to abide by their child protection code of practice. All scout users should abide by the Scout Association’s Child Protection code of practice.  This code is contained on the ‘Young People First’ card. It must be understood that any contravention of the code of practice could lead to the Scout Association initiating its own reporting and referral procedures.  If your organisation has its own child protection code of practice, please supply us with a copy.

Insurance

Scout Association Insurance only covers members of the Scout Association.  If you are a non-Scout Association organisation you are not covered by us and must arrange your own insurance cover for everything involved during your stay at the site.

Fire

In the event of fire, raise the alarm, evacuate your area to the Fire Point located on the large field opposite the bunkhouse and undertake an immediate headcount to verify all are accounted for.

Alcohol

Respect the Camp Site Alcohol Policy (which is in line with Scout Association Fact Sheet 185092)

At least two adults (depending on the nature and size of the event) should not consume alcohol.

Any adult consuming alcohol should be ‘off duty’ and not interact with the young people.

Where possible, adults should consume alcohol in an area not accessible to the young people.

Adults who do consume alcohol should behave in a responsible manner at all times.

Activities

Equipment – Equipment provided by the site for your booked activity is checked on a regular basis. It is your duty to take care of the equipment and the facilities. If you are using your own equipment, then it is your responsibility to ensure all equipment is maintained correctly and in good working order. The site takes no responsibility for damage of own equipment or failure in own kit.

Instructors – Site provided instructors hold relevant qualifications to run said activity under the guidance of Scouting. If you are providing your own instructor, then it is your duty to ensure this person is fully qualified and confident in running sessions. We will ask to see certificates and activity risk assessments for your own Instructors.

 

Booking Activities – Booking forms/ enquiries for activities must be returned at least 4 weeks before your camp date. This allows the site to find instructors and plan maintenance of kit and facilities. The site has the right to refuse your activity booking. If an instructor cannot be found for your chosen activity, then the site may offer an alternative replacement.

Vehicles, and their contents, are left entirely at the owner’s risk.

Sadly, there is no access for coaches. Mini-busses, vans and cars are OK

 

Personal accident and first aid procedures

Dog Hill Scout and Community camp Site is administered and run by volunteers (the Warden and Site staff). They often hold other appointments in the Scout Movement and have undertaken First Aid training. (Minimum – First Response).

As all are volunteers, there are times, particularly midweek, when campers are on site, but no site staff are in attendance. It is incumbent on campers to therefore,

Ensure that their members are supervised and behave in such a way as to minimise any risk of accident.

Have their own First Aid arrangements on site.

First Aid Kits

All ‘Users’ should have their own First Aid Kit and someone able to deal with minor accidents.

The Camp Site has First Aid Kits in the Staff Hut and the Bunkhouse.

Site Access

The Site gate is to be locked at night.

When Staff are in attendance they will open the gate as required.

When Staff are not in attendance a gate key is left with users, to be returned on departure.

In the event of an accident

Initial help should be given by any available, capable adult with immediate reference to the Leaders of the group involved.

Decisions on treatment/reference to Hospital/advising parents/carers must be made by the Leaders of the group involved.

The incident must be reported to camp staff ASAP and all details recorded in the campsite accident book.

In the event of a major accident or emergency the Warden must be contacted if not on Site.

Leaders must follow their own organisation’s procedures for internal reporting.

Police, Fire brigade or Ambulance – 999         

Medical Advice – 111

Nearest A&E Dept: Royal Oldham Hospital

Rochdale Rd, Oldham OL1 2JH

Our details: Dog Hill Scout and Community campsite

Buckstones Road, Shaw, Oldham OL2 8LJ

Emergency site staff contact:

Warden (Jack) – 07597370015

Deputy Warden (John) – 07577428085